Utilities Administrative Manager

The City of Vacaville – A beautiful place to live, a great place to work!

With more than 600 employees, the City of Vacaville values work-life balance, every other Friday off, employee social and wellness activities, casual dress days, competitive pay and a generous benefits and retirement package.

Contribute to our vibrant community and join the City of Vacaville! 

The City of Vacaville is accepting applications for the position of Utilities Administrative Manager in our Utilities Department. Currently there is one (1) vacancy. This recruitment will serve to establish an eligibility list that may be used to fill additional vacancies that could occur over the next 12-month period.

Salary Information

$133,597 – $162,387/Annually

Working for the City of Vacaville comes with an excellent benefits package including:

• Medical Insurance at affordable rates – City covers up to 85% of Kaiser premium, other plans are also available 
• Vision and Dental Insurance monthly premiums covered 100% by the City
• Paid sick leave, vacation leave, thirteen holidays and two floating holidays a year
• Up to 75 hours per year of Administrative Leave 
• Tuition reimbursement and student loan repayment 
• Deferred compensation plan with up to 6% City contribution available 
• California Public Employees Retirement System (CalPERS) plan enrollment and Retiree Health Savings account

*Please see our generous benefits package here.*   

The City of Vacaville’s Utilities Administrative Manager plays a critical role in the efficient management of the Administration Division within the Utilities Department. Under the general direction of the Director of Utilities, this position oversees significant programs, projects and budgets that have substantial citywide impact. Key responsibilities include coordinating administrative functions, managing professional and support staff and developing strategic procedures and policies. The Utilities Administrative Manager is instrumental in financial oversight, contract management and compliance, ensuring the Utilities Department operates smoothly and effectively.

Duties include, but are not limited to:

• Manage the organization, staffing and operational activities of the Administration Division, including monitoring efficiency, implementing improvements and supporting overall departmental goals.
• Oversee complex budget functions, including enterprise fund management, rate studies, long-term financial forecasting and financial reporting.
• Lead contract management, purchasing processes and data management, ensuring compliance with applicable regulations and best financial practices.
• Coordinate and monitor complex utilities projects, including financial planning, resource allocation and contractor oversight.
• Provide technical guidance to the Director of Utilities, support employee relations and serve as a key liaison with other City departments and external agencies.

For a complete job description, please click here.

ABOUT YOU

The ideal candidate for the Utilities Administrative Manager position will be an experienced and strategic leader with a deep understanding of municipal utilities administration. They should have a proven track record in managing complex budgets, applying for and administering grants, leading teams and implementing effective business strategies within a government setting. Key qualities include:

• Exceptional analytical and financial management skills, with the ability to navigate complex regulatory requirements, pursue grant funding opportunities and develop innovative solutions.
• Strong leadership and interpersonal skills, capable of building positive relationships across departments, with community stakeholders and with external funding agencies.
• Comprehensive knowledge of utilities operations, including rate setting, financial forecasting, regulatory compliance and leveraging grants to support capital improvement projects and operational initiatives.
• Effective communicator with the ability to present complex financial and programmatic information clearly to diverse audiences, including City Council, regulatory bodies and the public.

Minimum Qualifications A combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities is:

Education: Equivalent to a Bachelor’s Degree from an accredited college or university with major course work in public or business administration, finance, economics or a related field.

Experience: Five years of progressively responsible public sector experience in administration, project or program management, financial analysis or budget oversight. Experience in utilities (water and wastewater) is highly desirable. Three years of supervisory experience is required.

ABOUT EVERYTHING ELSE

.A completed City of Vacaville employment application and supplemental questionnaire must be received by the Human Resources Department at 650 Merchant Street, Vacaville, CA 95688 by 5:30 p.m., Monday, June 9, 2025.

Applicants are encouraged to apply online at www.cityofvacaville.com. Application packets may also be requested in person at the Human Resources Department or by calling (707) 449-5101.

Resumes will not be accepted in lieu of a completed application packet.

IMPORTANT: Contact with applicants will primarily occur via email. Please ensure that your application indicates a valid email address which you check on a regular basis.

For ADA information and other Frequently Asked Questions, please click here.  

Applicants receiving a conditional offer of employment must successfully complete the pre-placement process for this position before a final offer will be extended. Pre-placement assessments for this position include a Livescan (FBI/DOJ fingerprint review) and employment and education verification.