Management Analyst I (Sustainability & Water Conservation)

Department: Sustainability & Water Conservation

Minimum Monthly Rate $8,450.00

Maximum Monthly Rate $10,294.27

DISTINGUISHING CHARACTERISTICS

The Management Analyst I is the professional level classification in the series and provide support a variety of general responsible, routine analytical, technical, programmatic, and administrative support duties in assigned agency program areas. The Management Analyst II is the journey-level class in the professional Analyst series. Positions at this level are generally assigned responsibility for the management and administration of a specific program. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information. The Senior Management Analyst classification, at advanced journey level, performs more complex and difficult work and has overall responsibility for an assigned department or large program within a specialized area that has significant impact on agency operations. 

SUPERVISION RECEIVED/EXERCISED  

Receives general direction from an agency department Manager or Administrator. Incumbents in this class do not exercise direction over agency staff.

EXAMPLES OF ESSENTIAL FUNCTIONS  (Illustrative Only)

Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Duties may include, but are not limited to, the following: 

• Conducts administrative and/or management studies relating to the activities and operations of assigned departments, offices, or program areas; conducts routine surveys, research, and statistical analyses on administrative, fiscal, and operational issues. 
• Participates in planning, coordinating, implementing, promoting, and overseeing assigned programs, projects, and initiatives; develops and implements assigned program goals, objectives, policies, procedures, and priorities; assists and participates in the development and implementation of strategies for the achievement of these goals.
• Participates in the identification, planning, development, and implementation of new and/or modified programs; develops and implements programs which promote and enhance the mission, goals, and objectives of the agency; performs necessary research and analysis to justify the suitability of implementing proposed program/project; 
• Prepares presentation materials and background documentation.
• Participates in monitoring project success using appropriate tracking and feedback systems.
• Assists in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; ensures work is performed in compliance with contracts and agreements.
• Assists with the budget development process and budget monitoring activities; provides assistance in the development of assigned budget; collects and analyzes financial data; reviews and analyzes budget requests and budget changes; makes recommendations and obtains final approval for changes; creates data tracking and reporting systems; monitors monthly status.
• Participates in the design, production, and distribution of a variety of promotional, marketing, outreach, and informational materials, communications, and presentations for assigned programs, services, resources, events, and activities.
• Attends and participates in professional group meetings.
• Stays current on new trends and innovations in the fields of business and public administration and issues related to field of expertise.
• Participates in the development of grant applications; researches, writes, and submits grant proposals; and administers grants received.
• Participates in the development and monitoring of assigned contracts and agreements; coordinates and assists in the preparation of professional service agreements, contracts, sole source requests, bid packages, and specifications; ensures work is performed in compliance with contracts and agreements.
• Operates a variety of office equipment.
• Operates a computer and assigned software including word processing, spreadsheet, and database programs.
• Performs other related duties as required.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS 

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, and bending, and in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag, and push files, paper, and documents weighing up to 25 pounds is required. 

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Management Analyst I. A typical way of obtaining the required qualifications is to possess:

• A Bachelor’s degree in business administration, public administration, risk management, finance, economics, planning, or a related field. 
• One (1) year of responsible professional level administrative and management analysis experience.

Licenses and Certifications

• Possession of, or ability to obtain, a valid Class C California driver’s license. Individuals who do not meet this requirement due to a physical disability will be considered on a case-by-case basis.

KNOWLEDGE/SKILLS/ABILITIES (The following are a representative sample of the KSA’s necessary to perform essential duties of the position.)

Knowledge of: 

• Public administration functions specifically related to project assignments.
• Operational characteristics, services, and activities of assigned program.
• Basic principles and practices of program development and administration.
• Standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment.
• Basic techniques for administrative, financial, and comparative analyses.
• Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation.
• Recent developments, research methods, current literature, and sources of information related to assigned programs and service areas.
• Basic principles and practices of budget preparation and administration and grant application and administration principles and practices.
• Finance and accounting systems.
• Principles of business letter writing.
• Federal, state, and local government organizations.
• Applicable federal, state, and local laws, codes, and regulations related to assigned activities.
• Modern office procedures, methods, and equipment.
• Methods and techniques used in customer service, public relations, and program promotion and public relations.
• English usage, spelling, grammar, and punctuation.
• Oral and written communication skills. 
• Operation of a computer and assigned software.
• Interpersonal skills using tact, patience, and courtesy.

Ability to: 

• Participate in planning, organizing, directing, coordinating, and evaluating assigned programs, projects, events, or technical area. 
• Perform professional analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative. 
• Participate in the development and administration of program goals, objectives, and procedures.
• Collect, evaluate, and interpret varied information and data.
• Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Learn to read and interpret plans and specifications.
• Prepare clear and concise technical, administrative, and financial reports.
• Prepare clear, accurate and concise tables, schedules, summaries, and other materials in statistical and narrative form.
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
• Understand the organization and operation of the agency, assigned program, and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.
• Properly interpret and make recommendations in accordance with laws, regulations, and policies.
• Principles, practices, and trends used in public information programs.
• Identify and respond to community and organizational issues, concerns, and needs.
• Organize and prioritize timelines and project schedules in an effective and timely manner.
• Plan, schedule, and review the work and performance of volunteers and subordinates in a manner conducive to proficient performance and high morale may be required for some positions.
• Participate in the preparation and administration of budgets.
• Operate and use modern office equipment.
• Operate a computer and assigned software.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Communicate clearly and concisely, both orally and in writing.
• Respond and perform assigned duties in the event of an agency-declared emergency.
• Understand and carry out oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.