Human Resources Manager

Hourly Pay: $81.53 to $99.11 – Open Until Filled

JOB SUMMARY: Under general direction of the Director of Administration, manages, directs and performs professional level personnel activities related to staffing requirements, employee recruitments, classification, evaluation, compensation, benefits, labor relations, compliance with applicable state, federal and local laws and other research and administration.

ESSENTIAL FUNCTIONS:

1.        Directs District’s human resources functions, including the development, recommendation, and interpretation of personnel policies, procedures, and operations.     

2.        Develops and promotes a human resources philosophy which enhances morale, promotes productivity, and encourages a culture of caring, professionalism and excellence.

3.       Serves as a resource for the organization in all areas of human resource management. Answers requests for personnel information from employees, management, outside agencies and the public as permitted by law.

4.      Assists management team in assessing staffing needs and developing and maintaining staffing levels including assisting with the ongoing analysis of the organization and making recommendations regarding structure, process, titles, size and compensation; and updating organizational charts.

5.    Provides staff support to supervisors in application of Memoranda of Agreement including processing of grievances, performance evaluations, disciplinary actions and application of District policies and procedures.

6.       Develops and administers programs for employee recruitment, orientation, development, evaluation, promotion, retention and counseling.

7.       Educates and trains supervisors and other employees in the implementation of personnel programs, policies, and procedures.

8.       Administers classification and compensation systems, including conducting job audits and analyses, salary and benefit surveys, updating job descriptions, and recommending adjustments.

9.        Serves as a representative of management in conducting negotiations with employee groups.

10.   Administers all employee benefit programs and designs new, and/or modifies existing programs or plans in accordance with approved employee agreements and policy. Negotiates rates with insurance carriers.

11.       Reviews and updates personnel handbook and outline of benefits to conform with policies and procedures.

12.      Directs the District’s workers’ compensation program; long-term disability insurance; state disability insurance; unemployment insurance and other programs as related to employee claims. Serves as liaison between District, employee, legal counsels, consultants and administrative organizations.

13.      Keeps informed of federal, state, and local legislation and related regulations that govern human resources functions, recommends actions required to comply with various regulations, including but not limited to, the development of written plans, program and policies, trains employees and monitors to ensure compliance.

14.       Through the Safety and Risk Administrator, plans and directs the District’s Safety and Risk program including the following:

• Performing research, investigation, coordination, implementation and maintenance of safety and occupational health programs designed to prevent injury or occupational illness.
• Monitoring the District’s overall risk management programs.
•  Maintaining written procedures, reports, and compliance programs and making recommendations as needed.
• Coordinating safety-training programs, the District’s workers’ compensation, public liability and property insurance programs.
• Maintaining and making recommended changes, as needed, to the District’s hazardous materials/waste management systems designed to protect employee safety.
• Researching and making recommended updates to the District’s safety policies, procedures, manuals and educational materials in compliance with federal and state laws including Occupational Safety & Health Administration (OSHA), Cal/OSHA, Department of Transportation, and Environmental Protection Agency organizations for compliance, including but not limited, the Illness and Injury Prevention Program and Heat Prevention Plan.

15.     Develops employee relations programs including new employee orientation, retirement counseling, service award programs, employee assistance programs, equal employment opportunity, affirmative action, and other programs as needed.

16.     Determines specialized training needs, develops appropriate training programs, and conducts or coordinates instruction of routine and special training classes and presentations designed to support managers and employees in the performance of their duties.

17.     Develops and coordinates employee communication programs that will contribute to better employee understanding of the District, its goals, policies, procedures and operations.

18.      Trains, supervises and evaluates job performance of the Human Resources Specialist and Safety and Risk Administrator.

19.      Represents the District to employees, applicants, other groups or agencies, and the public. This may include attendance at meetings/functions, administering preparations for and making oral presentations, preparing exhibits and displays, and coordinating special events.

20.      Prepares correspondence, reports, technical information, and other written material; and completes various mandated reports to other governmental agencies.

21.      Develops and maintains a human resources information system.

22.      Prepares and submits budget requests and supporting material to the Director of Administration.

23.      Manages the employee personnel records.

24.      Creates and reviews various personnel forms as needed.

25.      Performs related work as assigned.

QUALIFICATIONS:

Knowledge of:

Principles and practices of:

Principles and practices of:

•          Public personnel administration including methods utilized in recruitment and selection, classification, salary administration and affirmative action.
•          Labor relations in the public sector   
•          Benefits administration
•          Public relations
•          Safety and training
•        Preparation and presentation of written and oral information
•       Supervision

Laws, codes, regulations, and court decisions affecting personnel administration.

Employee discipline and performance evaluation systems.

English usage, spelling, grammar and punctuation at an advanced level.

Office and computer equipment use, including word processing, spreadsheet and database.

Must Demonstrate the Skills Necessary to:

Plan, develop, update, organize and supervise programs in compliance with regulatory guidelines.

Tolerate ambiguity and adapt to change.

Resolve conflicts in an equitable and responsive manner.

Develop solutions to problems.

Use tact and diplomacy in discussing sensitive personnel matters, maintaining confidentiality.

Organize, prioritize and work on simultaneous assignments with attention to schedules and deadlines.

Exercise independent judgment and function effectively in a variety of difficult situations.

Establish, promote and maintain effective public relations and a positive image for the District.

Establish and maintain effective relationships with those contacted in the course of work.

Operate a variety of office equipment, computer and audio-visual equipment.

Develop and maintain a variety of records and reference materials.

Communicate effectively both orally and in writing.

Make presentations to employees, applicants, supervisors and the Board of Directors.

Collect, organize, and analyze data.

Prepare clear, concise and technically accurate reports appropriate to the receiving audience.

Operate a vehicle observing legal and defensive driving practices.

Understand and carry out oral and written instructions.

Training and Experience

Education equivalent to bachelor’s degree in human resources, business, psychology or closely related field; and five years progressive experience which demonstrates possession of the knowledge and abilities stated above and the ability to perform the duties of the position.

License Required

Possess and maintain a valid California driver’s license and be acceptable to the District’s automobile liability insurance carrier.