Fleet Services Supervisor

rvine Ranch Water District is currently accepting applications for an Fleet Services Supervisor in the Fleet Services Department.

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received or until filled. The deadline for the first review of applications is 8:00 AM on Wednesday, August 20, 2025. Qualified candidates are encouraged to submit applications early. Candidates who submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline.

The Position

Under general direction of the Facilities/Fleet Manager, oversee the functions of the Fleet Services Department. Supervise and participate in the work of Vehicle/ Equipment Technicians in performing preventive maintenance, diagnosis and repair of light, medium and heavy vehicles, equipment, and shop equipment. 

SUPERVISION RECEIVED AND EXERCISED 

Receives general direction from assigned management personnel. Exercises direct supervision of assigned staff. Exercises direct supervision of assigned staff.

DISTINGUISHINGCHARACTERISTICS

This class is the supervisory level in the Fleet Services or Fleet and Equipment Maintenance series, responsible for overseeing the acquisition, maintenance, and overall supervision of department vehicles and related operations. The incumbent works with minimal supervision, exercising considerable independent judgment and initiative while supervising and coordinating single or multiple shifts of staff, or managing large-scale operational projects such as the Fleet Technical Specifications and Acquisitions program., Supervision is received from Facilities/Fleet Manager. This class is distinguished from the higher-level Fleet Manager class, which is responsible for broader planning, organization, and direction of entire fleet operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Plans, organizes, directs, reviews and participates in preventive maintenance and repair of the District’s vehicles, equipment, and fuel islands. Plans work schedules. Determines equipment and material needs. Establishes work procedures. Reviews and prioritizes work orders.

Prepares written reports when requested for the Facilities/ Fleet Manager reflecting scheduled work for each mechanic, backlog, staff members out on sick leave or vacation time, scheduled meetings or training, vehicles/equipment that are at outside vendors for repair and, special projects assigned to the Fleet Services Department.

Plans, organizes, supervises, and evaluates work of assigned staff. Advises and provides clarification regarding the application of policies, procedures, and standards to specific situations.

May be required to work varied schedules and respond to emergency calls.

Assists the Facilities/Fleet Manager on annual recommendations of replacement of vehicles and equipment and scheduling of vehicle rotations and assignments.

Participates in the selection, counseling, mentoring and training of staff; review and evaluate performance recommending promotions, disciplinary actions and merit increases

Participates in the preparation of an annual operational budget.

Provides progress reports of department activity.

Coordinates contracted repairs/maintenance of District vehicles and equipment.

Administers preventive maintenance program and record documentation of District vehicles and equipment and hazardous waste disposal. 

Enters and manages work orders in the Fleet Services asset management system. 

Coordinates the recycling of used tires, waste oil/filters and coolant according to local, state, and federal regulations. 

Participates in regular departmental and supervisory meetings.

Complies with, State and Federal mandates and guidelines.

Conducts fleet services staff meetings.

Maintains and operates the terminal and records in accordance with all applicable regulations.

Conducts and documents annual opacity inspections in accordance with SB330, AB1488, and applicable CARB regulations. 

Ensures that vehicles are inspected in accordance with existing regulations, under the Smog Check Program and that the Fleet Annual Transmittal is submitted to the BAR annually.

Complies with safety work-related practices and attend relevant safety training. 

Performs other related duties as assigned.

Disaster Service Worker: In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

MINIMUM QUALIFICATIONS

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: High school graduation or equivalent. 

Experience: Eight (8) years of experience at journeyman level on light, medium, and heavy commercial vehicles and/or construction/specialty equipment, including 2 years of lead or supervisory experience 

Knowledge of:

• Current vehicle technology, on-board computerized systems, brake systems, maintenance programs, specialty and safety equipment, etc.
• Basic Windows based environment computer knowledge required.

Ability to:

• Read and interpret schematics and technical drawings.
• Communicate effectively both orally and in writing. Ability to communicate effectively with all levels of office/field employees, management and vendors. 
• Represent District in a professional manner when dealing with outside contractors and agency officials. 
• Advise and provide interpretation to others on how to apply policies, procedures and standards to specific situations.
• To add, subtract, multiply and divide, and calculate percentages, fractions and decimals. Ability to apply and interpret appropriate formulas and convert metric measurements and formulas.
• Use good personal judgment and discretion in performing all job functions.

License/Certifications Required

Valid Class “A” California Driver’s License required within one year of hire or appointment.

Valid Mobile Air Conditioning Refrigerant Recovery and Recycling Certificate issued under section 609 of the Clean Air Act by an EPA-approved program required.

Certification by the National Institute for Automotive Service Excellence as either a Certified Master Automotive Technician or a Certified MED/Heavy Truck Master Technician required .