Asset Management Administrator

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER

About Oceanside’s Water Utilities Department & Position Summary

The Oceanside Water Utilities Department is an innovative and forward-looking organization whose goal is to ensure ongoing access to safe and affordable drinking water, reliable wastewater collection and treatment services, and environmental sustainability by maintaining top talent, resource resiliency, dependability, and system efficiency.

The Department is recruiting for an Asset Management Administrator with expertise in Computerized Maintenance Management Systems (CMMS) to support the department’s efforts in tracking and maintaining critical infrastructure. The Asset Management Administrator is responsible for overseeing and advancing the City’s utility asset management program for water, wastewater, recycled water, and advanced water purification systems. This position administers the CMMS platform; ensures the accuracy and reliability of asset data; develops preventive and predictive maintenance programs; prepares analytical reports to support capital planning; and works closely with engineering, operations, field maintenance, and GIS staff to implement consistent practices across the Water Utilities Department. The role requires strong analytical skills, technical aptitude with asset management systems, and the ability to work collaboratively across divisions to support data-driven decision-making and long-term infrastructure reliability.

We are seeking a professional who understands the nuances of maintaining infrastructure in a public utility setting, has experience with asset management platforms such as Central Square Technologies EAM (formerly Lucity), Cityworks, Cartograph, Maximo or similar platform and is comfortable working with teams across multiple disciplines to align asset tracking of water and wastewater infrastructure with long-term maintenance and capital improvement planning strategies.

About Our System

The Oceanside Water Utilities Department owns and operates:

• Two wastewater treatment plants 
• One water treatment plant
• One recycled water treatment plant
• One advanced water purification facility – Pure Water Oceanside!
• One groundwater purification facility
• Twelve reservoirs
• Dozens of booster pump stations and 34 lift stations
• Hundreds of miles of water and wastewater pipelines

We take pride in delivering high-quality services to our residents and are committed to sustainable, forward-thinking development.

You should be excited about this opportunity because you will…

• Have a Meaningful Impactby building a modern, data-driven asset management program that improves system reliability, reduces failures, and supports long-term utility planning for the City of Oceanside.
• Work in a Collaborative Team alongside operators, GIS specialists, field crews, engineers, and leadership to strengthen how the City manages critical water, wastewater, recycled water, and pure water assets.
• Grow Professionally by leading CMMS enhancements, integrating GIS and SCADA data, and shaping asset management practices across the Department.
• Advance Preventive Maintenance Programs by developing schedules, analyzing asset trends, and helping the City transition toward predictive maintenance and long-range capital planning.
• Partner with Field Staff, Supervisors, Consultants, and Other Departments to improve data quality, streamline workflows, and support city-wide infrastructure management initiatives.
• Train, Support, and Guide Staff in the effective use of CMMS tools, field data collection, and asset data standards, helping elevate asset management maturity across the organization.
• Leverage Your Technical Expertise in asset lifecycle planning, condition assessment, maintenance optimization, and utility infrastructure systems to support operational excellence and regulatory compliance.

Who we are looking for…

The ideal candidate is a strategic, data-driven professional with deep experience in water, wastewater, and/or recycled water utility asset management. They bring strong technical expertise in CMMS administration, operation and maintenance of utilities, and lifecycle planning, with the ability to translate complex asset data into practical maintenance programs, renewal forecasts, and capital planning recommendations. In addition, a background in condition assessment, preventive and predictive maintenance, and risk-based prioritization is highly desirable, along with experience integrating GIS, SCADA, and work order systems to support data-informed decision-making. The position requires excellent communication and collaboration skills, the ability to lead cross-departmental initiatives, and a proactive, solution-oriented approach to building a modern, citywide asset management program. The ideal candidate is an innovative thinker who can work effectively with engineering, operations, and field staff, drive consistency in asset data and processes, and support long-term planning efforts that enhance reliability, regulatory compliance, and service delivery for the City of Oceanside.

Key Responsibilities

• Administer and optimize the City’s asset management and CMMS platforms, ensuring accurate, complete, and standardized asset inventories across water, wastewater, recycled water, and stormwater systems.
• Collaborate closely with field maintenance, supervisors, plant operators, electricians/SCADA, engineers, and GIS staff to document asset installations, failures, repairs, pipeline breaks, inspection results, and preventive maintenance activities.
• Develop and manage recurring preventive maintenance schedules, track asset condition and performance, and identify assets nearing end of life using risk-based prioritization methods.
• Oversee the organization and integration of historical records, O&M manuals, specifications, as-built data, and condition assessment results to support long-term asset lifecycle management.
• Establish and manage quality assurance and quality control (QA/QC) workflows for timely updates to GIS maps, asset attribute updates, maintenance records, and new asset entries.
• Perform ongoing QA/QC of CMMS and GIS asset changes, ensuring consistency with City standards, as-built drawings, and real-world field conditions.
• Produce clear, actionable reports, dashboards, and analytics to support capital improvement planning, regulatory compliance, staffing and resource forecasting, and operational decision-making.
• Communicate asset performance trends, risks, and emerging infrastructure needs to supervisors, engineers, and management, and prepare written recommendations for maintenance strategies, rehabilitation, or capital investment.
• Coordinate integration between CMMS, GIS, SCADA, financial systems, and other City platforms to ensure efficient data flow and alignment with City-wide asset management practices.
• Train and support staff on CMMS use, data entry standards, field data collection tools, and asset hierarchy requirements to promote consistency and continuous improvement.
• Develop asset management policies, condition assessment programs, service level targets, and long-range renewal and replacement strategies.
• Evaluate and recommend new tools, technologies, and methodologies to enhance asset reliability and predictive analytics.

Apply Today!

Be a part of a city that values innovation, sustainability, and community engagement. Together, let’s build a thriving future for Oceanside!

Plans, organizes, directs, coordinates, and oversees the activities of the infrastructure asset management program for water, wastewater, and reclaimed water systems.

 

Records and predicts asset reliability; assists with capital project prioritization and asset renewal and replacement schedules. 

 

Coordinates consultants for rehabilitation projects; makes recommendations for action and assists in the development and implementation of policy and procedure.

 

Identifies and addresses gaps in data and the use of Lucity across the department, paving the way toward using asset condition data to assess risk, elevate performance reporting, and enhance operational decision-making.

 

Oversees the development and implementation of an asset management program which incorporates a comprehensive computerized work management system. 

 

Works with operations staff to unify renewal priorities and to integrate them with other capital project priorities such as growth, new regulations.

 

Schedules and prioritizes work activities; makes necessary arrangements for technical resources, procedures, manuals, supplies, equipment, budget management, planning and oversight. 

 

Plans, organizes, schedules and coordinates the work of professional and technical staff in the section. Oversees the development of training and orientation programs for assigned staff. 

 

Provides training and technical guidance in asset management principles and decision making processes; assists department leadership in business process documentation and improvement. 

 

Oversees and directs staff in coordinating, analyzing, documenting, tracking and reporting a wide variety of infrastructure condition assessments, including establishing data collection schedules, standards and methods for use in supporting complex risk-based decisions using accepted asset management principles and practices. 

 

Develops or oversees the development of recommendations on prioritized strategic maintenance and capital project programs for City infrastructure using historical, current use, condition, replacement costs, maintenance costs and other data consistent with asset management principles and best practices. 

 

Coordinates utilities asset management activities and communications; collaborates with division colleagues as well as outside agencies and organizations and other City departments regarding the preventative maintenance, rehabilitation, repair or replacement of City assets. 

 

Develops and recommends asset management policy and strategy to minimize total cost of ownership, increase reliability and meet performance standards throughout the organization; leads or assists in implementation of department and division asset management goals and objectives. 

 

Analyzes program data; recognizes issues and trends; identifies options, consequences and develops conclusions and recommendations; prepares complex statistical reports and makes presentations. 

 

Collaborates, supports and participates in the development of standards and long-range comprehensive planning for all infrastructure, including, water, wastewater, storm drainage utilities and other facilities.

 

Performs related duties as assigned.

Knowledge of:

 

• Principles and practices of asset management concepts 
• Complex principles and practices of water utility including applicable planning, and construction facets 
• Techniques of public agency budget administration 
• General principles of public administration and management related to the implementation and evaluation of programs, operations and services 
• Applicable laws, codes and regulations
• Principles and practices of research and statistical analysis;
• Principles and practices of project management, contract management, and risk assessment;
• Methods and techniques for data collecting, record keeping, and report preparation and writing

 

Ability to:

 

• Evaluate operational and administrative problems and formulate effective strategies and solutions 
• Interpret and apply laws, codes, regulations, policies and procedures 
• Gain cooperation through discussion and persuasion
• Perform a variety of tasks related to asset management programs; plan, organize, implement, and manage projects and studies;
• Interpret and analyze data to identify patterns, make projections and recommendations, and form independent judgments;
• Communicate clearly and concisely, both orally and in writing;
• Establish and maintain effective working relationships with other employees and those contacted in the course of the work.

 

Experience and Training

 

Experience: Five years of asset management experience including at least two years with supervisory or project management responsibilities in water utility, public works operations environment or a comparable industry.

 

Training: A Bachelor’s degree from an accredited college or university in business administration, urban planning, geographic information systems, civil engineering, computer sciences or a related field.

 

License/Certificate:  

 

• Possession of, or ability to obtain and maintain, an appropriate, valid California driver’s license. 

 

Associate Water Asset Manager (AWAM) or Professional Water Asset Manager (PWAM) certification is desirable

Environmental Conditions: Work is performed primarily in an office setting with the majority of time at a computer workstation, and involves occasional visits to work sites. This is a position with moderate physical exertion requirements. 

Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.

Apply Here

PI280684879