Admin/Accounting Student Intern

SUMMARY DESCRIPTION

Under direction of the Director of Administrative Services, performs a wide variety of responsible support functions including typing, data entry, document scanning, filing, receptionist duties; and performs related administrative/accounting duties as assigned.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Answer telephones, screen and route calls as appropriate.
• Type correspondence, reports, and other items as directed by the Director of Administrative Services, or as requested by other management staff.
• Prepare (type/scan/copy/collate) and distribute agendas, minutes, and other meeting materials as instructed.
• Assist Senior Accountant with routine accounting tasks such as accounts receivables and payables.
• Coordinate supply orders including office supplies, meeting supplies and lunches as directed.
• Prepare conference and board rooms for meetings.
• Maintain and stock office facilities.
• Open and distribute daily mail.
• Research and distribute daily news articles.
• Maintain files and filing system, both electronic and hard copies, consistent with agency’s records retention and destruction protocols.
• Assist other staff members on projects and assignments as requested.
• Use discretion regarding the handling of sensitive financial and/or proprietary information.
• Perform other duties as assigned.                                                                                               

REPORTING RELATIONSHIPS

•   Report to the Director of Administrative Services

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Standard office practices and procedures.
• Customer service practices and telephone etiquette.
• Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.
• Agency organization, rules, policies and procedures applicable to daily operations.
• Safety policies and safe work practices applicable to the assignment.
• Uses and operations of general office equipment, phone systems, computers, and Microsoft Office software programs.

Ability to:

• Operate a computer, standard business software systems and learn new software systems as assigned.
• Manage work priorities during peak workload periods, using sound judgment in the application of policies, rules, regulations and standard operating procedures.
• Communicate effectively, both orally and in writing.
• Understand and follow written and oral instructions.
• Establish and maintain effective working relationships with all those encountered in the course of work. 

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training: Currently enrolled as a college student with a good GPA (3.5) looking to further their experience in an Administrative or Accounting setting.

Experience: Ability to communicate effectively with staff, visitors, and the public. Some experience with volunteer or other internships in an office setting preferred.

License or Certificate: A valid Student Work Permit will be required upon appointment if the applicant is not 18 years of age at the time of appointment.