Accounting Clerk I/II

JOB DESCRIPTION

Under immediate progressing to general supervision, to perform a variety of basic accounting, payroll, clerical and customer service duties. 

CLASS CHARACTERISTICS

Accounting Clerk I

This is the entry-level classification. Positions assigned to this level perform limited or routine accounting / payroll / accounts payable / accounts receivable / clerical / customer service duties under close supervision. Because employees in classifications at this level may be in a training capacity, such position typically does not require significant previous work experience in the applicable field. This job classification is represented by the Rancho California Water District Employees Association (RCWDEA) bargaining unit.

Accounting Clerk II

This is the journey level classification. Positions assigned to this level perform a full range of accounting / payroll / accounts payable / accounts receivable / clerical / customer service duties under general supervision. Because employees in classifications at this level are expected to be fully trained and competent, such position typically requires significant previous work experience in the appropriate field. This job classification is represented by the Rancho California Water District Employees Association (RCWDEA) bargaining unit.

EXAMPLE OF DUTIES

Duties may include, but are not limited to, the following:

• Perform general accounting functions, such as accounts payable, accounts receivable, inventory, and cash receipts for the District.
• Perform general accounting functions, such as accounts payable, accounts receivable, and cash receipts for various agencies that the District is contractually obligated as administrators.
• Prepare journal entries, reconcile accounts and prepare work papers for the District.
• Perform a variety of specialized duties in the preparation of payroll for employees.
• Prepare journal entries, reconcile accounts and prepare work papers for other agencies that the District is contractually obligated as administrators.
• Perform general office functions, such as filing, data entry, and operating office equipment for the District.
• Perform general office functions, such as filing, data entry, and operating office equipment for other agencies that the District is contractually obligated as administrators.
• Perform other duties as assigned.

QUALIFICATIONS

Accounting Clerk I

Knowledge of:

• Basic accounting principles.
• Basic word processing and computer spreadsheets.
• Basic telephone and customer service techniques.
• Basic filing and organizational techniques.
• Proper work safety standards.
• Accounting software knowledge.
• Board of Equalization – Sales & Use Tax.

Ability to: 

• Operate 10 key by touch.
• Type 30 – 35 WPM.
• Operate Personal Computer.
• Compose general correspondence.
• Offer helpful information in order to create favorable public relations.
• Organize and prioritize a variety of assignments.
• Comply with the District’s Safety, Health and Environmental policies.

Accounting Clerk II

Knowledge of:

• Intermediate accounting principles.
• Methods, practices and terminology of payroll and/or financial record keeping.
• Excel (including creating and modifying) and Microsoft Word for Windows.

Ability to: 

• Operate 10 key by touch.
• Type 40 – 45 WPM.
• Operate Personal Computer.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

The essential functions of this position will require the employee to perform the following physical activities:

• Frequently use office equipment such as a computer, copier and FAX machine.
• Must be able to carry, push, pull, reach and lift materials and objects up to 25 lbs. 
• Extended standing, walking, sitting, reaching, stooping, and bending.
• Communicates verbally with District management, co-workers, and the public in face-to-face, one-on-one, and group meetings.
• Regularly uses a telephone or radio for communication.
• Ability to speak and hear both in person, by telephone, and radio.
• Vision within normal ranges with or without correction.
• Regular attendance.
• Work in a temperature-controlled office environment with moderate noise.
• Occasional travel by automobile conducting District business. 

SELECTION GUIDELINES

The appropriate knowledge, skills, and abilities can be achieved through a variety of combinations of experience and training. A typical example is:

Accounting Clerk I

Experience: 

Six (6) months to one (1) year of general accounting and clerical experience.

Training:   

Equivalent to the completion of the 12th grade.

Accounting Clerk II

Experience:  

Two (2) or more years of experience in an accounting and/or payroll position with clerical responsibilities or two (2) years of experience as an Accounting Clerk I.

Training:

Equivalent to the completion of the 12th grade, supplemented by specialized training in accounting.

Salary $29.12 – $40.46/hour

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