Costa Mesa Sanitary District

Wastewater Maintenance Manager

Onsite - Costa Mesa, CA
Full-Time
Application Deadline: 8/31/24

SALARY RANGE

$61.83 – $83.47 Hourly

DESCRIPTION:

DEFINITION

Under general direction, plans, organizes, oversees, coordinates, and reviews the work of staff performing difficult and complex technical, maintenance, and repair work related to all programs and activities of the wastewater maintenance and operations functions, including assisting with long- and short-term project planning, and the design, construction, maintenance, and operations of the District’s infrastructure, and other programs; coordinates assigned activities with other District functions and outside agencies; provides complex and responsible support to the General Manager in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the General Manager. Exercises general direction and supervision over supervisory, technical and maintenance staff through subordinate levels of supervision.

CLASS CHARACTERISTICS

This is a management classification that manages the operations, maintenance, and repair of the District’s wastewater collection systems and infrastructure. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and operations of the assigned functional area, including participating in short- and long-term capital improvement planning. Successful performance of the work requires an extensive professional background as well as skill in coordinating work with that of other District functions and outside agencies.

EXAMPLES OF TYPICAL JOB FUNCTIONS:

(Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 

  • Plans, manages, and oversees the daily functions, operations, and activities of the District’s wastewater maintenance and operations functions.
  • Manages and oversees all maintenance programs, including in-house supervision, planning, estimating, as well as contract development and execution.
  • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned areas; recommends within District policy, appropriate service and staffing levels; recommends and administers policies and procedures.
  • Participates in the development and administration of and oversees assigned budgets.
  • Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the General Manager.
  • Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures.
  • Recommends and administers policies and procedures such as procedure guidelines, design standards, and standard plans and specifications while ensuring that operation and maintenance, financial, regulatory, and legal requirements are met.
  • Determines and recommends equipment, materials, and staffing needs for assigned operations, projects, and programs; prepares detailed cost estimates; maintains a variety of records and prepares routine reports of work performance. 
  • Plans and lays out maintenance work projects; monitors and controls supplies and equipment; orders supplies and tools as necessary; prepares documents for equipment procurement; participates in the bid process for maintenance and repair projects.
  • Oversees the use of and operation of tools, equipment, and vehicles; ensures that tools, equipment, and vehicles are safely operated, maintained, and secured when not in use; schedules the service, repair, and replacement of tools and equipment. 
  • Inspects work in progress and completed work of assigned employees and contractors for accuracy, proper work methods and techniques, and compliance with applicable standards and specifications; ensures that safety procedures are followed and that safety equipment is worn; makes periodic safety presentations to assigned staff.
  • Performs a variety of project management duties for assigned projects; coordinates and reviews project activities to ensure project is progressing on schedule and within prescribed budget and that work is within required District guidelines.
  • Oversees the development of consultant requests for proposal for professional and/or construction services and the advertising and bid processes; evaluates proposals and recommends project award; administers contracts after award.
  • Meets and confers with contractors, engineers, developers, architects, a variety of outside agencies, and the general public in acquiring information and coordinating maintenance matters; provides information regarding District development requirements. 
  • Prepares, reviews, and completes various reports, including Board of Directors agenda reports and division-related documentation and correspondence.
  • Provides technical information and instruction regarding applicable procedures and methods; interprets and explains rules, regulations, and procedures; answers questions and resolves concerns.
  • Serves as a liaison for those assigned to other District functions and outside agencies; attends meetings, as necessary; negotiates and resolves significant and controversial issues.
  • Provides complex staff assistance to the General Manager; develops and reviews staff reports related to assigned activities and services; may present information to the Board of Directors and various commissions, committees, and boards.
  • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to maintenance and operations programs, policies, and procedures.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of wastewater infrastructure maintenance and operations; researches emerging products and enhancements and their applicability to District needs.
  • Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. 
  • Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
  • Performs other duties as assigned.

QUALIFICATIONS:

Knowledge of:

  •  Administrative principles and practices, including goal setting, program development, implementation and evaluation, and project management.
  • Principles and practices of budget development and administration.
  • Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
  • Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned functional area.
  • Principles, practices, tools, equipment and supplies required to maintain and repair a wastewater collection system, including underground sewer lines and laterals and pumping stations.
  • Principles, practices, equipment, tools, and materials of construction, maintenance, and repair of wastewater collection infrastructure. 
  • Contract management practices in a public agency setting.
  • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Practices of researching operations and maintenance issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
  • General principles of risk management related to the functions of the assigned area.
  • Recent and on-going developments, current literature, and sources of information related to public works operations and maintenance.
  • Record keeping principles and procedures. 
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation. 
  • Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

 

Ability to:

  •  Recommend and implement goals, objectives, and practices for providing effective and efficient services.
  • Administer complex and technical operations, maintenance, and related programs in an independent and cooperative manner.
  • Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
  • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
  • Effectively represent the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Operate modern office equipment including computer equipment and specialized software applications programs.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Make sound, independent decisions within established policy and procedural guidelines.
  • Communicate effectively, both orally and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. 

Education and Experience

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

 Equivalent to completion of the twelfth (12th) grade supplemented by college-level coursework and/or specialized technical training in a related field and five (5) years of increasingly responsible experience in public works construction and/or maintenance, including two (2) years of supervisory and/or administrative experience. A Bachelor’s degree from an accredited college or university in public or business administration, engineering, or a related field is desired.

Licenses and Certifications:

  • Possession of, or ability to obtain, a valid California Driver’s License by time of appointment, and satisfactory driving record.
  • Possession of, or ability to obtain and maintain, a valid Grade IV Wastewater Collection System Operator Certificate issued by the California Water Environment Association (CWEA) within six (6) months.
  • Valid class B driver’s license with the appropriate endorsements, and satisfactory driving record is preferred.

SUPPLEMENTAL INFORMATION:

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various District sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio, and before groups. The job involves some fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and occasionally to operate related tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, and occasionally up to 75 pounds, or heavier weights with the use of proper equipment.

ENVIRONMENTAL ELEMENTS

Employees work primarily in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees occasionally work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing District policies and procedures.

WORKING CONDITIONS

May be required to be on-call and to work various shifts or emergencies on evenings, weekends, and holidays.

Recruiter Information:

CMSD Human Resources