Senior Finance and Accounting Technician

DEFINITION

Under the general direction of the Chief Financial Officer, the Finance and Accounting Technician (FA Tech) supports a wide range of finance and accounting tasks. Key responsibilities include, but are not limited to, managing Accounts Payable, Purchasing, and Receiving; performing bank reconciliations; Payroll, conducting general ledger account analysis; and preparing and maintaining contracts, agreements, financial records, and reports. The role also involves quarter-end and year-end closing activities, ensuring accuracy and compliance with financial policies and procedures. Additionally, FA Tech performs other related duties as assigned to support the organization’s financial operations effectively.

DIRECTLY RESPONSIBLE TO: Chief Financial Officer

ANNUAL SALARY: $67,000-$81,435.03

 SUPERVISION OVER: None.

 DUTIES AND RESPONSIBILITIES

 Duties include, but are not limited to, the following:

1.    Prepare and process accounts payable, submit purchase requisitions, and receiving records. Review purchase requisitions and receiving records for accuracy and compliance with the Purchasing Policy and established accounting procedures and budgetary approvals.

2.    Prepare and process accounts receivable billings, cash receipts, and bank transfers. Reconcile and review month-end accounts receivable statements and generate reports. Record and monitor aging of account balances, prepare monthly billing reminders, and respond to customer inquiries regarding billings and payments.

3.    Apply cash receipts and bank transfers; reconcile and review month-end accounts receivable statements and generate reports. Record and monitor aging of account balances, prepare monthly billing reminders, and respond to customer inquiries regarding billings and payments.

4.    Assist in maintaining and reconciling a variety of ledgers, reports, and account records. Examine and correct accounting transactions to ensure accuracy. Perform account analysis on general ledger control accounts to verify their accuracy and reasonableness.

5.    Process and distribute payroll based on the established payroll calendar and prepare necessary journal entries to record all payroll transactions.

6.    Process journal entries and all year-end processing. Examine and correct accounting transactions through journal entries.

7.    Assist in preparation of spreadsheets for analyzing and tracking cash flow. Generate cash flow projections and reports. Balance the cash flow model with the general ledger and bank records. Maintain investment folders and generate investment reports. Allocate and post investment interest earned to various general ledger accounts.

8.    Perform reconciliations. Accrue and record interest receivable and payable. Prepare standard quarterly and annual financial statements and reports, including footnotes, supporting schedules, and working papers.

9.    Assist in performing year-end processing of work in progress by closing out projects to fixed assets, reconciling problems, and generating reports. Maintain the fixed asset system, prepare journal entries for the acquisition and disposal of fixed assets, and track fixed asset purchases against the budget.

10. Participate and assist in the preparation of the organization’s annual budget.

11. Assist in fiscal year-end closing and prepare all pertinent audit schedules. Work with external auditors during the annual financial audit and prepare the organization’s annual financial report.

12. Assist in the preparation of the Annual Comprehensive Financial Report (ACFR) and corresponding notes.

13. Assist in the preparation of the Annual State Controller’s Report and other regulatory agency reports as required by State and Federal law and grants received by the organization to ensure compliance. Prepare financial reports as required for Committee and Board meetings.

14. Respond to inquiries and requests related to cash receipts, accounts receivable, accounts payable, general ledger, project balances, and budgets from vendors, customers, and staff.

15. Assist in organizing the finance computer filing system and manage computer files, including setting up new year files.

16. Assist in preparation of ad hoc financial reports as required.

17. Perform other related duties as assigned.

 QUALIFICATION GUIDELINES:

 Education (Preferred but not required):

A bachelor’s degree from an accredited college or university with major coursework in finance, accounting, business administration, or a related field is preferred. Alternatively, an associate degree in accounting, finance, or a related field is also acceptable. While either educational qualification is desirable, they are not required.

Work Experiences Requirements:

Candidates with an associate degree in accounting, finance, or a related field must have at least two (2) years of professional experience supporting management or administrative services staff in areas such as budget preparation and monitoring, fiscal and accounting functions, contract and grant management, bid or proposal preparation, research and analytical studies, organizational studies, data and statistical analysis and reporting, operational and staffing analysis, or personnel management. Alternatively, candidates with a bachelor’s degree in finance, accounting, business administration, or a related field need a minimum of one (1) year of accounting experience. In lieu of educational qualifications, four (4) years of professional accounting work experience may be accepted as a substitute.

 Knowledge of:

·      Fundamental principles of finance and accounting.

·      Functions and applications of standard spreadsheet tools and other financial and business software.

·      Advanced mathematical concepts and their application in financial contexts.

·      Principles and practices of business data processing, with a focus on processing accounting information and interpreting input and output data effectively.

·      Fundamentals of business English, including grammar, composition, and terminology.

 Ability to:

·      Communicate effectively and professionally, both verbally and in writing.

·      Proficiently operates a personal computer, demonstrating advanced skills in spreadsheet applications and other standard financial and business software.

·      Verify and ensure the accuracy of financial data and related information.

·      Analyze, balance, and reconcile complex financial data and accounts with precision.

·      Understand and apply the organization’s Chart of Accounts accurately.

·      Perform precise arithmetic calculations efficiently.

·      Prepare clear, concise, and comprehensive financial documents, statements, correspondence, and reports.

·      Read, interpret, and apply technical regulations with accuracy and understanding.

·      Build and maintain effective working relationships with colleagues, vendors, and stakeholders.

 Physical demands:

Frequent use of office equipment including, but not limited to, telephones, computers and photocopiers; sit for prolonged periods; intermittently twist to reach office equipment; occasionally stoop, kneel or crouch; perform simple grasping and fine manipulation; write and use keyboard to communicate through written means; run errands; and lift and carry up to 25 pounds.

 SELECTION PROCESS:

All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to a formal interview. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including drug screen at no cost to the candidate. Please visit our website at www.chinodesalter.org for additional information regarding the Chino Basin Desalter Authority.