Projects Assistant

COME JOIN OUR TEAM

Monte Vista Water District, a county water district formed in 1927, located in western San Bernardino County, provides retail and wholesale water services to a population of over 141,000 in the communities of Montclair, Chino Hills, and portions of Chino. The District presently has approximately 12,000 metered retail connections that serve residential, commercial, industrial, institutional, landscape irrigation, and agricultural uses.

The District is dedicated to quality, service and innovation to its communities and employees. Our mission statement guides our decisions and actions to reflect our commitment to provide high quality water service while ensuring fiscal responsibility, ethical conduct, and environmental stewardship. We are proud to have 38 employees that exemplify our core values and provide outstanding service.

The Position

 Monte Vista Water District is currently seeking a motivated professional to fill the Projects Assistant classification in the Engineering Department. This is a journey-level administrative support position. This position will be responsible for performing the full range of specialized and confidential project management and administrative work for the Engineering, Operations, and Maintenance departments. Incumbents perform a variety of routine to complex duties, including providing general information to the public, developing and coordinating contractor paperwork, and maintaining files. The work requires application and interpretation of policies, procedures, and regulations and involves frequent contact with the Chief Operating Officer, contractors, and the general public.

 

Examples of Responsibilities

• Performs a variety of administrative and office support work including preparing and word processing correspondence, forms, and reports from drafts, notes, brief instructions, or corrected copy; proofreads materials for accuracy, completeness, compliance with departmental policies, correct formatting, and correct English usage, including grammar, punctuation, and spelling.
• Organizes and maintains various administrative, confidential, reference, and follow-up files; maintains filing systems for correspondence, project files, drawings, photos, digital files, and contract documents; purges files as required; maintains department databases.
• Collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data and identify alternatives.
• Researches property and easement information; ensures compliance with department policies, the Department of Industrial Relations (DIR), and regulations and permitting within the State of California.
• Provides complex and confidential administrative, secretarial, and clerical support for the Chief Operating Officer, Maintenance and Facilities Manager, and Water Operations Manager.
• Tracks and monitors construction project budgets, schedules, and vendor payments.
• Monitor consultant contracts and draft Requests for Proposals, addenda, and evaluation criteria.
• Provides information and assistance to the general public and customers that contact the District for construction-related information.
• Tracks and analyzes power usage at District plants and wells; maintains and processes schedules of construction activities and contractor invoices.
• Tracks and maintains current insurance certificates for project contractors.
• Prepares presentations and spreadsheet reports for Board meetings as needed. 
• Coordinates document management of records, reports, and regulatory correspondences.
• Assists with department budget preparation.
• Assists with researches and development of the District’s Hazard Mitigation Plan (HMP).

Education and Experience

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• A high school diploma or satisfactory equivalent and college-level coursework and/or technical training in office administrative support and three (3) years of responsible project management and office administrative experience, including some experiences preparing documents for capital improvement construction.

 Licenses and Certifications

• None.

 Hours and Location

Monte Vista Water District is open to the public from 7:30 am to 5:30 pm Monday – Thursday. We are located at 10575 Central Ave., Montclair, CA 91763. 

Applications

A District application is required and can be completed here, or can be obtained in person at our business address: Monte Vista Water District, 10575 Central Avenue, Montclair, CA 91763. A full job description is available here and at the District office. 

Assistance for Individuals with Disabilities

MVWD does not discriminate on the basis of disability. If you have a disability and need an accommodation to participate in the application, testing, or interview process, please notify Human Resources immediately. MVWD is an equal opportunity employer.

Salary: $37.25 – $48.87 per hour

Application deadline: December 9, 2024, at 5:30pm. Resumes will not be accepted in lieu of a completed application.