City of Sacramento, Department of Utilities
Program Specialist - Long Range Financial Planning
With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.
The Business Services Division of the Department of Utilities (DOU) is seeking applicants for a Program Specialist position in the Long-Range Financial Planning section. This Program Specialist position has responsibility for leading long-term strategic financial planning and analysis efforts for DOU’s Enterprise funds, which includes directing and supervising multi-stakeholder engagements related to operating and capital infrastructure funding activities, specifically:
Utility Rates and Fees – developing projections and recommendations for utility rates, fees, and charges; managing and maintaining DOU’s Rate Model system.
Grant Program – applying for and managing capital grant acquisitions in collaboration with internal stakeholders and external federal, state, and regional funding agencies.
Financing – researching and recommending long term financial strategies (loans, bonds, and appropriations) to fund capital infrastructure investments and replacements.
IDEAL CANDIDATE STATEMENT
The ideal candidate will have:
- Experience researching and recommending strategies to fund long-term financial plans.
- Effective project management, interpersonal, and leadership skills to build and foster positive and collaborative team and interdepartmental working relationships.
- Skills in clearly communicating and presenting complex financial information to peers, leadership, legislative bodies, and committees.
- Strong financial analysis skills with the ability to multi-task while maintaining a calm demeanor and provide complete, accurate, and concise deliverables in a timely manner.
- Ability to learn new tasks quickly, be adaptable, and an innovative, proactive problem solver.
Under general direction the Program Specialist plans, directs, and supervises all of the activities of a major department or Citywide program or project with moderate visibility and impact; conducts studies and makes recommendations; monitors program compliance; represents the department in contacts with media, internal and external agencies, and organizations.
DISTINGUISHING CHARACTERISTICS
This advanced journey level class in the professional series is populated with multiple incumbents. The Program Specialist is distinguished from the next lower class of Program Analyst in that the Program Specialist manages multiple programs or moderately visible programs with greater department or Citywide impact. This class is distinguished from the next higher classification of Program Manager in that the Manager is responsible for administration and management of programs and projects with high visibility and substantial Citywide impact.
This class is distinguished from the class of Administrative Officer in that the latter is responsible for all internal administrative functions for a department.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by a department or division head. Some assignments require responsibility for direct or indirect supervision of lower level professional, technical, and clerical personnel. Some positions function as internal consultants and require coordination among multiple divisions in a department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Plans, coordinates, and administers, a project or program with department or Citywide impact; supervises, trains and evaluates the work of professional, technical and clerical staff.
- Confers with department heads, division managers, members of professional staff, and other officials concerning the administrative needs and requirements related to the program or project; represents the program in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies.
- Interprets new policies, procedures, and regulations, and develops new or amended programs or projects as need dictates, monitors program objectives to assure compliance with State and administrative regulations and program guidelines.
- Conducts studies and surveys, performs research and analysis and prepares recommendations for department management; monitors and evaluates program effectiveness and outcomes; creates and implements program policies and procedures; develops guidelines, forms and related documents.
- Reviews grant opportunities; compiles and analyzes information for preparation of grants, contracts and agreements; negotiates terms; implements, monitors and prepares reports on conduct and performance of grants.
- Identifies program, project or system enhancements; selects and coordinates installation of new and revised programs and systems.
- Provides exceptional customer service to those contacted in the course of work.
- Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
QUALIFICATIONS
Knowledge of:
- Principles and practices of public administration and governmental finance, budgeting, and accounting.
- Procurement methods.
- Research techniques, methods and procedures.
- Methods and practices of modern office management.
- Principles and practices of program management and administration.
- Technical report writing.
- Methods of analysis.
- Principles and practices of supervision.
Skill in:
- Managing multiple tasks and deadlines.
- Customer service, including dealing with people under stress, and problem solving.
- Use of computers, computer applications, and software.
Ability to:
- Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity.
- Supervise and direct professional, technical, and clerical staff.
- Analyze fiscal problems and make sound policy and procedural recommendations.
- Make effective presentations to public officials, committees, and outside agencies.
- Establish and maintain effective working relationships with employees and the general public.
- Prepare technical and analytic reports.
- Communicate effectively, orally and in writing.
- Make program or project changes based on analysis of results, new legislation, or departmental changes.
- Meet multiple deadlines.
EXPERIENCE AND EDUCATION
Experience:
Four years of progressively responsible professional-level administrative experience.
-AND-
Education:
A Bachelor’s Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.
Note: It is highly desirable the required years of professional-level experience be attained in a governmental jurisdiction.
Substitution:
Additional qualifying experience may substitute for the required education on a year for year basis.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.