Vallejo Flood and Wastewater District

Manangement Analyst I/II

Onsite - Vallejo, CA
Full-Time
Application Deadline: 5/1/24

The Vallejo Flood and Wastewater District invites applications for Management Analyst I / II to fill one vacancy. The recruitment is open until filled and may close at any time. The first round of applicants will be reviewed by Wednesday, April 24, 2024.

For more information on this position, please see our brochure here.

DEFINITION

Under general supervision and direction, the Management Analyst I/II performs responsible, professional administrative, financial, budgetary, statistical, and other analytical management and legislative analyses in support of department or Districtwide activities, functions, and programs; recommends action and assists in formulating policy, procedure, workflow designs, and legislative positions and in budget development and implementation; and performs related duties, as assigned.

SUPERVISION RECEIVED and EXERCISED

Receives day-to-day supervision from the Department Director or designee. May exercise supervision of professional, technical, or administrative staff.

DISTINGUSHING CHARACTERISTICS 

Management Analyst I: This is the entry-level classification in the Management Analyst series. Initially under general supervision, incumbents learn and perform routine analytical work in support of a department or District-wide program. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level are expected to perform the duties required of the position, but are not expected to function at the same level of skill nor with the independent discretion and judgment of the Management Analyst II in matters related to work procedures and methods. Work may be supervised, while in progress, and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. 

Management Analyst II: This is the fully qualified, journey-level classification in the Management Analyst series. Positions at this level are distinguished from the Management Analyst I by the performance of the full range of duties as assigned, working independently, and exercising independent judgment and initiative. Positions at this level receive general instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS 

  • Plans, organizes, coordinates, directs, or conducts administrative or management studies relating to the activities or operation of the District; determines analytical techniques, statistical and information-gathering processes and obtains required information and data to conduct analysis; reviews alternatives and makes effective recommendations regarding staffing levels, cost/benefit analysis, productivity enhancement, work flows, and policy or procedure development or modification; discusses findings with management and prepares reports of study conclusions; presents to the Executive Team or Board of Trustees on study results and recommendations.
  • Assists in developing functional goals and objectives or implementing programs; conducts a variety of special projects; may lead programs related to the functions of assigned Department. 
  • Assists in monitoring performance and evaluating progress in executing departmental goals and objective.
  • Performs analytical assignments in conjunction with detailed tactical planning. 
  • Designs and develops report formats meeting management needs; works with information technology staff to develop or modify systems to provide required data. 
  • Attends meetings and maintains correspondence with officials of other governmental agencies, businesses, and community groups, and the public.
  • Assists outreach officer with responses to requests for information from the public on District programs or projects. 
  • Assists in developing and administering the District or a major departmental budget, including gathering and analyzing data and information, formulating recommendations and supporting documentation, and monitoring expenditures; investigates and evaluates the need for changes in budgetary allocations during the fiscal year; reviews and evaluates purchase requests and justifications. 
  • Acts as project manager and coordinates planning, analysis, and development for special projects and studies.
  • Coordinates programs and activities with other departments; confers with representatives of other agencies, groups, vendors, or the public. 
  • Performs program administrative functions in a specified area; prepares technical reports, correspondence, and other written materials; provides technical assistance to others on administrative and analytical matters. 
  • Plans and conducts assigned research projects. 
  • Observes and complies with all District and mandated safety rules, regulations, and protocols. 
  • Performs related duties as assigned.

 Minimum Qualifications:

Knowledge of:

  • Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. 
  • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. 
  • Public administration policies and procedures. 
  • Financial/statistical/comparative analysis techniques and formulae. 
  • District organization, functions, programs, policies, procedures, and initiatives.
  • Budget development and administration methodologies including public finance and purchasing requirements. 
  • Functions and authorities of public agencies and special districts, including the role and responsibilities of a governing board and conduct of public meetings. 
  • Federal, state, and local laws, codes, and regulations in assigned areas of responsibility. 
  • District and mandated safety rules, regulations, and protocols. 
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. 
  • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. 
  • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Effectively represent the District in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. 
  • Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. 
  • Analyze administrative, operational, and organizational problems; evaluate alternatives; and reach sound conclusions. 
  • Collect, evaluate, and interpret varied data, either in statistical or narrative form. 
  • Understand, interpret, and apply laws, codes, regulations, policies, procedures, and standards relevant to work performed. 
  • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. 
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. 
  • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. 
  • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar. 

 Education and Experience:

Experience: Any combination of experience and education that provides the required knowledge and abilities is qualifying, along with the specific licenses/certifications as outlined below: 

Management Analyst I: One (1) year of professional experience in administrative and management analysis. 

Management Analyst II: Three (3) years of progressively responsible professional experience in administrative and management analysis, or two (2) years of experience as a Management Analyst I with the District. 

Education: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business administration, public administration or a closely related field.

Certification, Licenses and Registrations

 Possession of a Class C Driver’s License required by the State of California, Department of Motor Vehicles, to perform the duties of the position. Continued maintenance of said driver’s license in compliance with established District vehicle operation standards, and the ability to be insured for the operation of a vehicle/District vehicle in accordance with the terms and conditions of the District’s insurance program are conditions of continuing employment. The CSRMA driving standards are included herein by reference. 

 Additional Information:

PHYSICAL DEMANDS  

LINK to Management Analyst I/II Physical Demands

WORKING CONDITIONS 

Work in normal office environment with controlled lighting and ventilation and moderate noise levels. May be required to work outside of normal business hours to proctor recruitment examinations or facilitate employee training sessions.

Disaster Service Worker: 

Employees of Vallejo Flood and Wastewater District are, by State and Federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities which promote the protection of public health and safety or the preservation of lives and property either in the District or within the local area, or your own community.