Beaumont-Cherry Valley Water District

Management Analyst II

Onsite - Beaumont, CA
Full-Time
Application Deadline: 6/13/24

DEFINITION

Under direction, performs a variety of professional analytical, technical, and administrative duties in support of one or more assigned programs or operational areas including budgeting, accounting, payroll, purchasing and asset inventory, utility billing, customer service, or other administrative or operational programs; plans, organizes and oversees the daily operation of assigned functions; processes, compiles, and analyzes data, conducts research, and recommends programmatic or policy changes; develops and implements internal controls; prepares various reports to improve the efficiency and effectiveness of operations; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management staff. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is the second level within the three (3) level Analyst job series, providing administrative, technical, and analytical support to assigned programs or operational areas. The main focus at this level is program coordination and analysis, with work involving complex transaction processing, auditing, and research and data analysis. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. 

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. Some of the duties include, but are not limited to, the following.

  • Performs various professional analytical and complex transactional duties in support of assigned program or operational area; plans, organizes, and oversees the daily operation of assigned functions; selects and applies appropriate methods and techniques to develop processes, and establishes schedules for providing services.
  • Prepares and processes a variety of complex financial and operational records including purchasing, payroll, accounting, general accounts receivable, and utility billing; reviews invoices and related financial documents and approves for payment processing for general accounts receivable; issues billing statements and oversees collection activities.
  • Compiles, prepares, and submits a variety federal, state, and related regulatory financial, accounting, and payroll reports on an established bi-weekly, quarterly, or annual cycle; analyzes data and reconciles reports for accuracy and compliance with reporting standards; assists with year-end closing and balance sheet reconciliation.
  • Audits financial and accounting transactions related to purchasing, cash management, labor costing, utility billing, and related financial functions; develops internal systems of control to ensure accuracy and compliance with accounting standards, policy, and regulations. 
  • Conducts studies of new and existing programs and special projects; performs research and analysis on administrative, financial, contractual, regulatory, personnel, and operational issues; researches and analyzes data to determine feasibility, identify problems, and develop recommendations; prepares descriptive reports, documents, and summaries in a clear and concise manner.
  • Serves as liaison between assigned programs and other District staff, the general public, and outside agencies; coordinates program activities and services; represents the assigned area to public and private groups and organizations; provides information and assistance as appropriate.
  • Participates in the preparation of summary reports, resolutions, staff reports, and related documents for Board of Directors consideration. 
  • Participates in the preparation and administration of assigned program budget; submits budget recommendations and monitors expenses. 
  • Provides professional assistance to supervisory and executive management staff. 
  • Attends and participates in staff meetings; stays abreast of new trends within the assigned area of responsibility.
  • Performs related duties as assigned.

QUALIFICATIONS

Knowledge of:

  • Applicable federal, state, and local laws, codes, and ordinances relevant to area of assignment.
  • Principles and practices of business organization and public administration. 
  • Methods and techniques of data collection, research, and report preparation.
  • Principles and practices of accounting and financial reporting. 
  • Methods and techniques of statistical and financial analysis.
  • Principles and practices of budget preparation.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
  • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

  • Perform a variety of routine to complex analytical and administrative duties in support of assigned programs and functions.
  • Participate in various organizational, financial, and administrative studies and analyses including those on new and existing programs and special projects.
  • Collect, evaluate, and interpret information and data from multiple sources.
  • Prepare clear and concise analytical, administrative, and financial reports. 
  • Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, rules, and regulations.
  • Make accurate arithmetic, financial, and statistical computations.
  • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
  • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

A bachelor’s degree in public administration, business administration, accounting, management, or a related field; and 

Three (3) years of experience performing professional analytical, research, and/or program administration duties in finance, accounting, public administration, or related industry. 

Licenses and Certifications:

  • Must possess a valid US driver’s license upon date of application. Must obtain California driver’s license following hire date per California DMV regulations.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. Reasonable accommodations will be made for individuals on a case-by-case basis.

ENVIRONMENTAL CONDITIONS

Office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

Recruiter Information:

BCVWD Human Resources Department