California Water Service

Human Resources Administrator

Onsite - San Jose, CA
Application Deadline: 7/2/24

Human Resources Administrator


California Water Service


California Water Service


Job Description:


The Human Resource Administrator performs various duties including scheduling interviews; preparing interview folders; submitting candidates to background and pre-employment testing; preparing job folders; auditing and preparing invoices for payment; preparing ad-hoc reports; participating in department projects; auditing Form I-9 and other forms to ensure compliance; and maintaining employee personnel files. This position is located at Customer Support Services in San Jose, California.




• Provides general support including the preparation of employment application and new hire materials, interview and job folders, various forms and reports, and presentations


• Submits candidates to pre-employment testing, background screening, references, and drug testing


• Recruits, screens, participates in interviewing, and on-boards new employees


• Responsible for scheduling phone and in person interviews, and booking travel arrangements for candidates


• Participates in recruiting job fairs events


• Manages the employee referral process, tracks all referrals, and submits qualified referrals to the Applicant Tracking System (ATS)


• Prepares and enters personnel and payroll changes into the Workday system; audits and reviews the changes to ensure accuracy


• Completes annual Affirmative Action Reports (AAP) and Equal Employment Opportunity (EEO) reports; ensures reports are filed correctly


• Completes and submits the monthly temporary report and audits hours/days to ensure compliance with the collective bargaining unit agreement


• Responds to general inquiries regarding the recruitment and selection process


• Complies with Sarbanes-Oxley (SOX) regulations as required


• Maintains employee personnel files


• Performs other similar duties as assigned


• Attends meetings and training as directed by California Water Service




• High School diploma or GED


• Two year of experience working in a Human Resources or office environment


• Must be professional, discrete, and able to handle multiple priorities


• Proficient in the use of Microsoft Office applications


• Valid California Driver license


Salary Range: $58,400 – $104,700


Deadline to submit resume is Tuesday, July 2, 2024.


The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawaii Water Service, New Mexico Water Service, Texas Water Service, and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.


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