Administrative Coordinator

DUTIES SUMMARY

 

Under direction, perform a variety of highly responsible administrative support staff work; coordinate a variety of departmental confidential issues and information; provide supervision, direction and coordination to office/administrative employees; coordinate activities, programs and procedures within the representative division; collect and compile information on projects, services, and operational functions; and perform related work as required. 

 

DISTINGUISHING CHARACTERISTICS

 

The class of Administrative Coordinator is a mid-level professional/supervisory office management class and may be designated in the confidential unit. Incumbents manage a division administrative office in Water Reclamation or Finance and will perform responsible administrative staff work including oversight of division records management, budget development/monitoring, preparation and coordination of staff reports, and coordination of complex divisional technical and financial reports. Supervision is received from a division head. Supervision is exercised over office/administrative support staff of the assigned division.  

MINIMUM QUALIFICATIONS

Education:      Graduation from high school, or equivalent, preferably supplemented by the completion of specialized office, business, and computer coursework;

 

Experience:     Five (5) years of advanced-level office/administrative experience, to include any combination of the following: administrative duties, administrative support staff supervision, finance and/or accounting, contract administration, and records management; and ability to demonstrate word processing, database, and/or spreadsheet proficiency at an advanced level and keyboard at a speed of 45 wpm.

 

NECESSARY SPECIAL REQUIREMENTS

Possession of a valid Class “C” California driver’s license may be required depending on assignment. For out of state applicants, a valid driver’s license is required and a valid Class “C” California driver’s license must be obtained within ten (10) days of appointment (CA Vehicle Code 12405c).  

 

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS

 

Work involves exposure to potential physical harm, hazardous chemicals, and infectious disease. There is frequent need to stand, sit, stoop, walk, and perform other similar actions during the course of the workday. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. 

 

Incumbents require sufficient mobility to work in an office setting and operate office equipment, transport materials and supplies weighing up to 25 pounds, and to travel to various locations. Must be able to see in the normal visual range with or without correction with vision sufficient to read small print, computer screens and other printed documents. Must be able to hear in the normal audio range with or without correction.  Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.  

Salary: $6,256.56 to 8,741.17 monthly

Apply online at: www.sbmwd.org

Recruitment opens 11/25/2024 at 8 a.m. and closes when the first 50 qualified applications are received or 12/22/2024, whichever occurs first.

EEO/ADA (909)453-6091